Facilities Manager Job Description
Hire an experienced Facilities Manager to keep your building safe, operational and efficient. This role coordinates maintenance, compliance and contractors while managing budgets and service delivery across one or more sites.
What does a Facilities Manager professional do?
A Facilities Manager organises building services, health & safety compliance, maintenance and contractor activity to ensure premises are safe, available and cost-effective to operate.
Facilities Manager job description template
Use this employer-ready example as a starting point, then replace the placeholders and adjust the content so it accurately reflects your vacancy.
Facilities Manager
About the role
[Company Name] is looking for a Facilities Manager based in [Location]. You will oversee building maintenance, H&S compliance, contractor contracts and PPM schedules, manage the facilities budget and respond to incidents including an out-of-hours rota. This is a [Job Type] role offering [Salary Range]. To apply, please submit your CV and a brief cover letter outlining relevant experience.
Key responsibilities
- Develop, manage and review planned preventative maintenance (PPM) schedules and asset registers.
- Oversee day-to-day building operations including repairs, cleaning, security and energy systems.
- Manage contractors and suppliers: tendering, contract management, performance monitoring and invoicing.
- Ensure compliance with statutory requirements and standards (fire safety, legionella, electrical and gas safety, COSHH where applicable).
- Produce and manage the facilities budget, control costs and identify efficiency opportunities.
- Coordinate incident response and business continuity actions for emergencies and out-of-hours issues.
- Lead, supervise and develop onsite facilities or maintenance staff and temporary contractors.
- Work with stakeholders to deliver workspace changes, moves and small project works.
Essential skills and experience
- Proven experience in facilities or building services management, including contractor oversight and PPM delivery.
- Practical knowledge of building systems and routine maintenance practices.
- A solid understanding of UK health & safety responsibilities relevant to buildings (fire safety, risk assessments, contractor control).
- Experience managing budgets and supplier performance.
- Strong communication skills with ability to liaise with internal stakeholders and external suppliers.
- Ability to respond to out-of-hours incidents and supervise onsite teams or contractors.
Desirable
- Professional qualifications such as HNC/HND or degree in building services, engineering or facilities management.
- Health and safety qualifications or training (NEBOSH, IOSH or equivalent) and certificates in asbestos/legionella awareness.
- Technical trade qualifications (electrical, plumbing/heating) or experience with building services systems.
- Experience with CAFM/EAM software, asset management or mobile maintenance tools.
- Project management experience for small to medium refurbishment or upgrade works.
- Membership of a professional body (e.g. IFMA, BIFM/CiFM) or relevant industry training.
What we offer
- [Pension contribution]
- [Annual leave entitlement]
- [Private healthcare or health cash plan]
- [Company vehicle or mileage allowance if applicable]
- [Flexible working or hybrid options where suitable]
- [Training and professional development support]
How to apply
Apply with your CV and any additional information requested. Make the interview process, closing date and any assessment stages clear where known.
Use this as a starting point rather than a final advert. The strongest version will reflect the real role, salary, location, systems, responsibilities, benefits and working arrangements.
What is a Facilities Manager role?
A Facilities Manager plans, delivers and oversees building services and site operations to ensure premises are safe, compliant and functional. They coordinate maintenance and contractors, manage budgets and records, and lead responses to faults or emergencies. The role balances operational delivery with regulatory compliance and cost control across one or more properties.
Core focus
Maintenance, compliance, contractor management and operational continuity.
Team & contacts
Line-manages onsite staff and coordinates external suppliers and internal stakeholders.
Hours
Typically office hours with an on-call/out-of-hours rota for incidents.
Key deliverables
PPM completion, safety compliance, cost control and reliable estate services.
Typical Facilities Manager responsibilities
Responsibilities should reflect the real scope of the vacancy rather than every task someone in this profession might ever complete.
Develop
Develop, manage and review planned preventative maintenance (PPM) schedules and asset registers.
Oversee day-to-day building operations including
Oversee day-to-day building operations including repairs, cleaning, security and energy systems.
Manage contractors
Manage contractors and suppliers: tendering, contract management, performance monitoring and invoicing.
Ensure compliance with statutory requirements
Ensure compliance with statutory requirements and standards (fire safety, legionella, electrical and gas safety, COSHH where applicable).
Produce
Produce and manage the facilities budget, control costs and identify efficiency opportunities.
Coordinate incident response
Coordinate incident response and business continuity actions for emergencies and out-of-hours issues.
Lead, supervise
Lead, supervise and develop onsite facilities or maintenance staff and temporary contractors.
Work with stakeholders
Work with stakeholders to deliver workspace changes, moves and small project works.
Facilities Manager skills and experience to look for
Keep the essential list focused on what the person really needs to perform the role. Move useful-but-trainable experience into desirable criteria.
Usually worth prioritising
- Proven experience in facilities or building services management, including contractor oversight and PPM delivery.
- Practical knowledge of building systems and routine maintenance practices.
- A solid understanding of UK health & safety responsibilities relevant to buildings (fire safety, risk assessments, contractor control).
- Experience managing budgets and supplier performance.
- Strong communication skills with ability to liaise with internal stakeholders and external suppliers.
- Ability to respond to out-of-hours incidents and supervise onsite teams or contractors.
Useful where relevant
- Professional qualifications such as HNC/HND or degree in building services, engineering or facilities management.
- Health and safety qualifications or training (NEBOSH, IOSH or equivalent) and certificates in asbestos/legionella awareness.
- Technical trade qualifications (electrical, plumbing/heating) or experience with building services systems.
- Experience with CAFM/EAM software, asset management or mobile maintenance tools.
- Project management experience for small to medium refurbishment or upgrade works.
- Membership of a professional body (e.g. IFMA, BIFM/CiFM) or relevant industry training.
See our guide to what to include in a job advert before publishing.
How to write a Facilities Manager job advert
Small role-specific details can make the advert much easier for suitable candidates to assess.
Be specific about the estate
State size, number of sites, building type and notable systems so applicants can judge fit and scope.
Highlight compliance responsibilities
List the main statutory duties (fire, electrical, legionella) rather than vague references to ‘H&S’.
Clarify on-call expectations
Specify whether the role includes an out-of-hours rota, frequency and any standby payments.
Use measurable success criteria
Mention targets such as PPM completion rates, response times or budget control to attract results-focused candidates.
Call out key systems
If you use CAFM, building management systems or specific compliance software, mention it as desirable experience.
Facilities Manager salary considerations
Facilities Manager pay varies widely. Rather than a single figure, consider the factors below when setting a salary and benefits package for your vacancy.
depending on experience
- Use a genuine range
- Separate variable pay
- Avoid “competitive” alone
- Match salary to seniority
What Facilities Manager candidates will want to know
Practical details can influence whether a suitable candidate applies, even when the title and salary are attractive.
Which sites will I be responsible for?
Candidates will want the number, location and type of properties (office, retail, industrial) to assess travel and scope.
What team and contractor model is in place?
Clarify whether direct reports exist, how much is outsourced and which suppliers are used.
Is there an on-call rota and what are the expected hours?
Detail on-call frequency, response expectations and any standby remuneration.
What budgetary responsibility will I have?
Candidates expect to know control over maintenance budgets, capex approval levels and procurement limits.
Which software and systems are used?
List CAFM, BMS or asset management tools used to help applicants assess technical fit.
What training and professional support is available?
Candidates want to know about CPD, safety training and professional membership support.
Where to post a Facilities Manager job
Facilities Manager roles reach the best candidates through a mix of general UK job boards and sector-specific channels. Use national boards and LinkedIn for broader reach, and specialist FM/property job sites, local authority or public sector portals when recruiting for estates roles. Trade and professional networks, industry forums and regional business groups also help attract candidates with relevant technical or compliance experience.
Related facilities management / property operations job descriptions
Recruiting for a slightly different role? These templates may be a closer fit.
Facilities Manager job description FAQs
Do Facilities Managers need specific qualifications?
There is no single legal qualification required. Employers commonly seek practical FM or building services experience; professional or safety qualifications (NEBOSH, IOSH, HNC/HND) are desirable and can be listed as such.
Should I include a salary on the advert?
Yes — including a salary range improves application rates and helps set expectations. If you cannot publish a range, describe other compensation such as allowances or benefits.
What checks should I run for this role?
Standard pre-employment checks include right to work and references. Additional checks depend on the site—for example, enhanced DBS where the role includes regulated client groups or specific site security vetting.
How do I assess technical competence in applications?
Request examples of managed assets, PPM responsibilities, contractor management and incident responses. Use practical interview tasks or scenario questions to test problem-solving and compliance knowledge.
Is experience with CAFM software essential?
Not always. CAFM experience is useful and often desirable, but practical maintenance and contractor management skills are more important for many employers.
Ready to hire a Facilities Manager?
Use this template to build a clear advert, include site details and on-call expectations, and advertise on a mix of general and FM-specific channels to attract the right candidates.
