Administrator Full Time

Administrator

Be part of our expanding team at Gilks, providing varied administrative support for our contract work undertaken at client sites. We will be pleased to welcome an experienced Administrator with Microsoft Excel skills, to join our business at a time of growing projects and increased client demands.

Our Company 

As a JIB member company, Gilks have provided commercial electrical and mechanical installation, maintenance, test and inspection services to customers nationally for over 60 years, and have built a solid reputation based on trust, and innovation. Our contracted work extends across several sectors, including NHS, Education, Care Homes, Health, and Construction. With an extensive client base, we are still proud to provide the flexibility, and excellence in customer service and support of an independent business, whilst having the expertise and capabilities to manage and work within major contracts.

The Role – Administrator

Based at our office in Nantwich, your duties will primarily involve providing administrative support for the contract work we undertake at client sites, and your responsibilities will include, although will not be limited to:

• Updating and maintaining the clients Maximo database daily, including managing all responsive and planned maintenance jobs, and reviewing before issuing to Engineers
• Liaising with managers, subcontractors and suppliers and raising purchase orders as requested.
• Data entry of accounts and job specific data onto Sage system
• Assisting with the administration of the ISO Quality, H&S and Environmental standards
• Scheduling of statutory testing of equipment
• Administering and scheduling vehicle servicing, MOTs and taxation
• Answering the phone and directing callers
• Assembling O&M Manuals for completed project work
• Carrying out general administrative duties as directed
• Carry out any other duties that are within your skillset and abilities whenever reasonably instructed

Our Requirements – Administrator

• Proven experience gained within an office administration role
• Successful candidate must pass BPSS Clearance due to working with highly sensitive software
• IT literate, with strong working knowledge of Microsoft Word and Excel including with VLOOKUPs etc.
• High level of attention to detail
• Accurate and timely data entry and typing skills
• Self-motivated and enthusiastic to learn, with a ‘can-do’ and flexible attitude towards tasks
• Strong communication skills with a professional telephone manner
• Ability to multitask and perform under pressure

The Package

Working within a rewarding team environment at our office in Nantwich, you will be given ample scope to further develop your career and further enhance your knowledge and skills through the training opportunities we provide.

• Permanent contract, working full time hours Monday to Friday, 8am to 4pm
• Salary up to £24,000 with the level dependent on experience
• Company pension
• 33 days annual leave inclusive of Bank Holidays
• Employee benefits and discount scheme
• Employee wellbeing support including free 24/7 counselling and legal information

How to Apply

All applications for this Administrator role are to be submitted online, and strictly no agency calls or agency CV submissions.

Shortlisting and interviews will take place while the advert is live; the vacancy will be closed as soon as a successful candidate is appointed. Interested candidates are therefore encouraged to submit an application as soon as possible.