Graduate Bid Coordinator Full Time

Do you want to be part of a long-standing team, who are experts in their field, where no two days are the same and where possibilities to develop new skills and experiences are around every corner?  PDS is passionate about creating a friendly, open and inclusive working environment where individuals are supported to excel in their area of expertise.  We are continually seeking out new ways to improve our business and are firm believers that everyone should enjoy what they do.

What we do… We are a technically driven business with over 30 years of expertise; engineering and supporting high integrity control systems where failure simply isn’t an option.  These can range from small upgrades through to fully integrated turnkey solutions, covering all aspects of technology from control room to field devices. We supply the latest technology to various locations throughout the UK and Europe with our prestigious clients predominantly being within Intelligent Transport Systems (ITS), Highways, Airports and Power sectors.

What we need from you.

We are looking for a graduate that is creative, with a good command of the English language and a passion for crafting winning documents and proposals. Do you have good organisational abilities and attention to detail? If so, we have an exciting opportunity for you!

Bid/Proposal writing support

Managing and coordinating the bid process.

Helping to develop the bid strategy with Sales Managers and the Technical Bid Manager

Creating bidding support documents, working collaboratively with Subject Matter Experts and Project Teams to ensure exciting content is woven into proposals creating compelling narratives to ensure bids are engaging.

Editing, and preparing bid submissions or proposals for client questionnaires.

Completion of supply forms which form part of the bidding process.

Completing Quality sections of tender responses to the highest standards and scores

Ensuring submissions complies with the Clients requirements.

Using and monitoring a wide variety of tender websites and client portals including uploading bid responses.

Following up on the competition and bid submissions for feedback.

Supply-chain Management

Seeking out suppliers based on the requirements of the Invitation to Tender (ITT)

Producing and sending out requests to Tender documents to potential suppliers.  Checking the suppliers are compliant with PDS and Clients specifications. Incorporating customer Tender responses into our Tender return

Quality Management

Proof reading Bids Prior to submission for spelling, grammar and to ensure bid contains required information to ensure a successful, winning bid.

To work towards improving and enhancing the standard and effectiveness of written responses in conjunction with the Bid Manager.

Review bid documents and pull together previous relevant bids and best practice answers to form a library/database.

Required Qualifications, Skills & Experience:

Excellent written communication skills.

Highly organised with strong attention to detail.

Qualified to at least HND level. Ideally in a relevant subject, such as Sales, Marketing, English or Engineering.

Excellent IT competency with Word, Excel and PowerPoint (Word and Excel are mandatory.)

Working technical knowledge of control systems or engineering would be an advantage.

Strong supplier and client management skills.

Ability to work under pressure and to tight deadlines with the ability to prioritise.

Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.

There is plenty of room for growth and progression which is proven by most of the management team beginning their career with us as students. We appreciate the requirements for the role are broad, guidance and training will be provided to help the successful candidate grow and develop into the role.

What we offer in return.

In addition to this, you can expect to receive some other great benefits.

33 floating holidays to take when you like with your entitlement increasing by an additional 2 days every 5 years.

Company performance-related bonus.

Wellbeing benefit – a monthly instalment made in addition to your salary to contribute towards anything that makes you happy.

Pension scheme.

Anniversary celebrations it is important to us that we celebrate the commitment and value people have brought to our business over the years.

Social events – If there is one thing about PDS, it is that we love to get social, so this is a big part of our culture.

We pride ourselves on being a great place to work but don’t just take our word for it, here’s what Technical Sale Engineer, John has to say.

“The people are what make the company; they are nice, decent people.  The professionalism of the company and the way it is run is excellent; it is well organised and always comes through on any agreements as and when expected.  I would say it is on top of its employee matters.

I mainly work within BMS and Infrastructure, BMS being my area of expertise.  I find my work interesting, enjoyable and challenging, not only does it utilise the experience I have previously gained but provides me with the opportunity to continue developing; there’s a lot to get your teeth stuck into! 

I would describe PDS culture as Friendly, Inclusive and Open.”

Tagged as: assistant, PQQ, tender, tendering