Fleet Manager Job Description
Recruit a Fleet Manager who keeps vehicles safe, compliant and available while controlling running costs. This template gives a clear, role-specific job description you can adapt and publish quickly.
What does a Fleet Manager professional do?
Leads fleet operations, maintenance, compliance and cost control to ensure vehicles are reliable and road-legal.
Fleet Manager job description template
Use this employer-ready example as a starting point, then replace the placeholders and adjust the content so it accurately reflects your vacancy.
Fleet Manager
About the role
[Company name] is looking for a Fleet Manager to oversee our vehicle fleet from [Location]. You will be responsible for vehicle availability, preventative maintenance programmes, supplier management and driver supervision, while managing budgets and ensuring compliance with transport legislation. This is a full-time, permanent role offering [Salary / benefits].
Key responsibilities
- Plan and manage fleet maintenance schedules and preventative maintenance to minimise downtime and extend vehicle life.
- Manage vehicle procurement, disposal and lifecycle costs including lease/finance arrangements and residual value considerations.
- Supervise and support drivers and workshop staff, including rostering, performance management and training needs.
- Ensure fleet compliance with DVSA, Driver CPC, Operator Licence requirements and other relevant transport regulations.
- Administer vehicle inspections, MOTs, insurance renewals and accident/incident reporting processes.
- Maintain accurate records of mileage, fuel use, service history and operating costs; produce regular management reports.
- Manage relationships with suppliers, workshops and parts providers to secure timely repairs and value for money.
- Control the fleet budget, identify cost-saving opportunities (fuel, tyres, servicing) and report variances to senior management.
Essential skills and experience
- Proven experience managing a multi-vehicle fleet or relevant fleet operations experience.
- Strong knowledge of fleet maintenance, MOTs and vehicle safety compliance.
- Good IT skills and experience using fleet management or maintenance scheduling software.
- Excellent organisational skills with ability to manage budgets and produce management reports.
- Effective people management skills, including supervising drivers and workshop staff.
- Full UK driving licence and legal right to work in the UK.
Desirable
- Experience with HGVs or mixed fleets (cars, vans, LCVs, HGVs).
- Familiarity with Operator Licence requirements and experience working with transport compliance teams.
- Transport Manager CPC (where role involves acting as transport manager) or equivalent professional qualification.
- Experience with telematics/route optimisation tools and fuel management solutions.
- Formal health & safety training (e.g. IOSH, NEBOSH) or procurement experience.
What we offer
- [Pension scheme]
- [Private healthcare or cash plan]
- [Company vehicle or vehicle allowance where applicable]
- [Paid training and development budget]
- [25 days annual leave plus bank holidays]
How to apply
Apply with your CV and any additional information requested. Make the interview process, closing date and any assessment stages clear where known.
Use this as a starting point rather than a final advert. The strongest version will reflect the real role, salary, location, systems, responsibilities, benefits and working arrangements.
What is a Fleet Manager role?
Fleet Managers plan, maintain and optimise a business's vehicle fleet to ensure operational availability, legal compliance and cost-effectiveness. They coordinate maintenance and repairs, manage drivers and suppliers, track running costs and enforce safety and vehicle use policies. The role combines administrative reporting with hands-on oversight of vehicles and people.
Fleet operations
Day-to-day control of vehicle availability, maintenance schedules, procurement and disposal decisions.
Compliance & safety
Ensure vehicles and drivers meet statutory requirements, manage inspections and incident reporting.
Cost control
Track budgets, report on total cost of ownership and identify savings in fuel, servicing and leasing.
Typical Fleet Manager responsibilities
Responsibilities should reflect the real scope of the vacancy rather than every task someone in this profession might ever complete.
Plan and manage fleet maintenance schedules
Plan and manage fleet maintenance schedules and preventative maintenance to minimise downtime and extend vehicle life.
Manage vehicle procurement
Manage vehicle procurement, disposal and lifecycle costs including lease/finance arrangements and residual value considerations.
Supervise
Supervise and support drivers and workshop staff, including rostering, performance management and training needs.
Ensure fleet compliance with DVSA
Ensure fleet compliance with DVSA, Driver CPC, Operator Licence requirements and other relevant transport regulations.
Administer vehicle inspections
Administer vehicle inspections, MOTs, insurance renewals and accident/incident reporting processes.
Maintain accurate records of mileage
Maintain accurate records of mileage, fuel use, service history and operating costs; produce regular management reports.
Manage relationships with suppliers
Manage relationships with suppliers, workshops and parts providers to secure timely repairs and value for money.
Control the fleet budget
Control the fleet budget, identify cost-saving opportunities (fuel, tyres, servicing) and report variances to senior management.
Fleet Manager skills and experience to look for
Keep the essential list focused on what the person really needs to perform the role. Move useful-but-trainable experience into desirable criteria.
Usually worth prioritising
- Proven experience managing a multi-vehicle fleet or relevant fleet operations experience.
- Strong knowledge of fleet maintenance, MOTs and vehicle safety compliance.
- Good IT skills and experience using fleet management or maintenance scheduling software.
- Excellent organisational skills with ability to manage budgets and produce management reports.
- Effective people management skills, including supervising drivers and workshop staff.
- Full UK driving licence and legal right to work in the UK.
Useful where relevant
- Experience with HGVs or mixed fleets (cars, vans, LCVs, HGVs).
- Familiarity with Operator Licence requirements and experience working with transport compliance teams.
- Transport Manager CPC (where role involves acting as transport manager) or equivalent professional qualification.
- Experience with telematics/route optimisation tools and fuel management solutions.
- Formal health & safety training (e.g. IOSH, NEBOSH) or procurement experience.
See our guide to what to include in a job advert before publishing.
How to write a Fleet Manager job advert
Small role-specific details can make the advert much easier for suitable candidates to assess.
State scope clearly
Include fleet size, vehicle types (e.g. vans, HGVs), and whether the role covers procurement, workshop management or driver supervision.
Be explicit about compliance duties
Mention Operator Licence responsibilities, MOT management and whether the post-holder must hold Transport Manager CPC.
List systems and tools
Name fleet management, telematics or maintenance systems the candidate will use to attract experienced applicants.
Quantify responsibility
Give budget ranges or team sizes where possible so candidates can self-assess fit.
Fleet Manager salary considerations
Fleet Manager pay varies with fleet size, vehicle mix, regulatory responsibility and geographic location. Rather than a single market figure, consider the following factors when setting salary.
depending on experience
- Use a genuine range
- Separate variable pay
- Avoid “competitive” alone
- Match salary to seniority
What Fleet Manager candidates will want to know
Practical details can influence whether a suitable candidate applies, even when the title and salary are attractive.
What is the fleet size and vehicle mix?
Candidates need to know the number and types of vehicles to assess workload and required experience.
What budget and cost-control responsibilities come with the role?
Clarify whether the role manages procurement, leasing, fuel and repair budgets and expected targets.
How many people will I manage and what are their roles?
State team size and whether the manager will oversee drivers, workshop staff or third-party contractors.
Which fleet systems or telematics do you use?
Experienced candidates will want to know software and telematics platforms to judge fit and training needs.
Are there on-call or weekend responsibilities?
Make clear the expected hours, overtime and emergency response duties.
Where to post a Fleet Manager job
For Fleet Manager vacancies combine general UK job boards with transport‑specific channels and professional networks. Use logistics and transport sector sites, LinkedIn groups and regional job boards to reach managers with relevant experience, and consider trade publications, driver forums and local colleges for candidates with workshop or HGV backgrounds.
Fleet Manager job description FAQs
Do I need to state a salary on the advert?
You do not have to include a specific salary, but providing a salary band or reference to benefits improves candidate response and helps set expectations.
Is Transport Manager CPC always required?
Not always. Transport Manager CPC or operator licence responsibility is only essential if the role will act as the statutory transport manager; otherwise list it as desirable and state if the role will support compliance.
How should I assess fleet management experience at interview?
Ask about specific fleet sizes, vehicle types, cost-saving projects, compliance incidents they handled, and experience with fleet software or telematics. Practical scenarios work well.
What checks should be included in the hiring process?
Verify right to work, driving licence status and endorsements, employment history in fleet roles, and references that confirm safety and compliance performance.
Should I advertise for a specific vehicle type?
If the role requires HGV or specialist vehicle experience, mention this clearly. Candidates are more likely to apply if they know the vehicle mix in advance.
Ready to recruit your next Fleet Manager?
Use this editable template to build a clear advert, then post across sector-appropriate channels to reach qualified fleet professionals. If you need support, consider advertising on a mix of national and transport-specific platforms to maximise exposure.
