Property & Estate Agency Job Description Templates
This hub contains ready-to-use job-description templates for core property and estate agency roles — from sales and lettings positions to surveying, property management, facilities and investment roles. Use these templates to pick the role that most closely matches the duties you need, then adapt responsibilities, portfolio details and local requirements so the advert reflects your business and the properties you manage.
Find the closest role, then make it yours.
Start with the job title that best matches your vacancy and edit the responsibilities, requirements, salary, working pattern and benefits before publishing.
What should a property or estate agency job description include?
Start with the primary purpose of the role and the parts of the property lifecycle it covers (sales, lettings, management, surveying, investment). Then list key duties, required experience and technical skills, any licences or memberships expected, typical portfolio or property types, and how pay and commission are structured.
1 property & estate agency job description examples
Select the role closest to your vacancy. Each template gives you an editable starting point plus role-specific responsibilities, skills, salary considerations and hiring guidance.
Hiring for property & estate agency roles
Property and estate agency covers a wide range of roles. Client-facing roles such as estate agents and lettings negotiators focus on marketing, viewings, negotiation and landlord/tenant relationships and often include commission elements. Property managers and facilities managers concentrate on ongoing asset management, maintenance contracts, compliance and contractor coordination. Technical roles such as building surveyors, valuation managers and land surveyors require specialist inspection, reporting and regulatory awareness. Investment and asset-management roles combine market analysis, portfolio strategy and financial decision-making. Seniority and specialism vary with portfolio size, property type (residential, commercial, mixed-use), geographic market and whether the role sits within an independent agency, national chain, social landlord or developer.
Customer-facing Sales & Lettings
Roles in sales and lettings prioritise marketing, client relationships, viewings, negotiation and transaction progression. Advertise whether the role includes tenancy management, landlord liaison or post-transaction duties and if commission or targets apply.
Technical, Management & Investment
Property management, surveying, valuation and investment roles require technical knowledge, contract oversight and regulatory familiarity. Specify the property types, portfolio scale and any specialist reporting or software skills needed.
How to write a better property & estate agency job advert
The template gives you the structure. These details are what make the finished advert more useful to the right candidates.
Lead with purpose
Open the description with a short sentence explaining what success looks like in the role and which part of the property lifecycle the post supports.
Define day-to-day duties
List the most frequent tasks — viewings, tenancy renewals, inspections, maintenance scheduling or valuation reporting — to help candidates self-assess fit.
Be precise about experience
Specify the type and length of experience you need (e.g. lettings experience, management of HMO portfolios, commercial lease knowledge) instead of vague terms like 'experience preferred'.
Explain the commercial model
If the role involves commission, performance targets or retainer fees, explain how these interact with base pay and the typical earnings profile.
Include local market context
Describe the neighbourhood, typical property values or tenant/client profiles to attract candidates comfortable with your market.
Call out mandatory checks and flexibility
Tell candidates about right-to-work checks, DBS requirements if relevant, and expectations for out-of-hours work or onsite inspections.
Property & Estate Agency salary considerations
Salaries in property and estate agency vary widely depending on location, property type, seniority, bonus/commission arrangements and the size of the portfolio or business. Rather than fixed figures, assess pay against the factors below when setting a salary or advert range.
- Local market and cost of living — salaries are higher in competitive urban centres.
- Role scope — transactional sales roles, full portfolio management and strategic investment posts carry different pay bands.
- Commission and bonus structures — transparent details affect advertised base salary vs total earnings.
- Responsibility level — supervisory duties, licence-holding or regulated work justifies higher pay.
- Benefits package — include company car allowance, CPD, pension contributions or flexible working in total reward discussions.
Property & Estate Agency job description FAQs
Do property roles always require professional qualifications?
Not always. Some technical posts commonly expect qualifications or memberships (for example surveyors or valuers), while many sales, lettings and admin roles prioritise experience and customer skills. State any required qualifications clearly and indicate if you will consider equivalent experience.
How should I advertise a commission-based lettings or sales role?
Be transparent about how commission is calculated, whether there is a minimum base salary, typical earnings examples and any qualifying criteria. Clear information reduces unsuitable applications and speeds up recruitment.
What should I include for property manager or facilities manager adverts?
Emphasise portfolio size, property types, contractor management responsibilities, compliance duties (gas, electrical, fire safety where applicable) and any systems used for repairs and inspections.
When is it better to use the general job advert template?
Use the general template when your role crosses multiple functions or you cannot find an exact match in the examples; then customise duties, required skills and compliance information to match the property-specific elements.
What pre-employment checks should I mention?
Note that offers are subject to right-to-work checks and, where relevant, DBS, professional references or verification of memberships. Specify which checks will be required for the role so candidates know what to expect.
Need help finalising your property job advert?
If you’d like help, we can write or adapt your job description, post it to multiple job boards and provide hiring software to manage applications. Provide the role details and we’ll prepare a professional advert tailored to your properties and market.
