Property Manager Job Description
Hire a practical, compliance-focused Property Manager to oversee maintenance, tenancy relations and financial performance across your residential or commercial portfolio.
What does a Property Manager professional do?
A Property Manager organises day-to-day property operations, ensures compliance, manages tenants and contractors, and protects the value and income of a property portfolio.
Property Manager job description template
Use this employer-ready example as a starting point, then replace the placeholders and adjust the content so it accurately reflects your vacancy.
Property Manager
About the role
[Insert Company Name] is seeking an organised and commercially aware Property Manager to manage a mixed portfolio of residential and/or commercial properties in [Insert Location]. You will be responsible for tenant relations, routine inspections, contractor procurement, rent administration and ensuring compliance with relevant legislation. This is a [full-time/part-time] [permanent/temporary] role. To apply, send your CV and a brief covering note to [Insert contact details].
Key responsibilities
- Manage a portfolio of properties, coordinate inspections and maintain accurate property records.
- Act as primary contact for tenants: handle enquiries, resolve disputes and manage tenancy renewals.
- Oversee rent collection, arrears recovery and maintain accurate financial records for each property.
- Procure and supervise contractors for repairs, maintenance and statutory servicing; ensure work meets agreed standards.
- Prepare and monitor property budgets, raise purchase orders and review invoices for payment.
- Ensure properties comply with health & safety, fire safety and landlord/tenant legislation and maintain appropriate documentation.
- Manage vacant units: advertise, show properties, process applications and handle tenancy onboarding.
- Administer leases and licences, including variations, deposits and end-of-tenancy processes.
Essential skills and experience
- Proven experience managing residential and/or commercial property portfolios.
- Strong written and verbal communication skills with a customer-focused approach.
- Practical knowledge of property maintenance processes and contractor management.
- Experience of rent administration, basic budgeting and financial record-keeping.
- Ability to travel between properties in the local area as required.
- Right to work in the UK.
Desirable
- Formal property-related qualification or membership of a recognised professional body (for example IRPM, RICS or ARLA).
- Experience with property management or CRM software.
- Knowledge of relevant UK legislation such as Gas Safety, EPC, Legionella and HMO regulations.
- Experience managing both residential and commercial tenancies.
- Full UK driving licence.
- Customer-service or dispute-resolution training.
What we offer
- [Pension scheme – employer contribution]
- [Annual leave entitlement – e.g. 25 days plus bank holidays]
- [Performance-related bonus or commission scheme]
- [Hybrid working / flexible hours where applicable]
- [Training and professional development allowance]
- [Mileage allowance or company vehicle policy]
How to apply
Apply with your CV and any additional information requested. Make the interview process, closing date and any assessment stages clear where known.
Use this as a starting point rather than a final advert. The strongest version will reflect the real role, salary, location, systems, responsibilities, benefits and working arrangements.
What is a Property Manager role?
Property Managers coordinate the operational and administrative tasks needed to keep properties safe, tenanted and financially productive. They manage relationships with tenants and contractors, oversee maintenance and compliance, administer rents and leases, and report on portfolio performance. Property Managers work across residential and commercial portfolios, with duties shaped by property type and landlord requirements.
Portfolio Management
Supervise multiple properties, manage voids, lettings and tenancy lifecycle tasks to protect rental income.
Compliance & Safety
Maintain statutory certificates, arrange safety checks and ensure properties meet legal health and safety standards.
Tenants & Contractors
Act as the landlord’s operational contact: resolve tenant issues, manage contracts and control repair budgets.
Typical Property Manager responsibilities
Responsibilities should reflect the real scope of the vacancy rather than every task someone in this profession might ever complete.
Manage a portfolio of properties
Manage a portfolio of properties, coordinate inspections and maintain accurate property records.
Act as primary contact for
Act as primary contact for tenants: handle enquiries, resolve disputes and manage tenancy renewals.
Oversee rent collection
Oversee rent collection, arrears recovery and maintain accurate financial records for each property.
Procure
Procure and supervise contractors for repairs, maintenance and statutory servicing; ensure work meets agreed standards.
Prepare
Prepare and monitor property budgets, raise purchase orders and review invoices for payment.
Ensure properties comply with health & safety
Ensure properties comply with health & safety, fire safety and landlord/tenant legislation and maintain appropriate documentation.
Manage vacant units: advertise
Manage vacant units: advertise, show properties, process applications and handle tenancy onboarding.
Administer leases
Administer leases and licences, including variations, deposits and end-of-tenancy processes.
Property Manager skills and experience to look for
Keep the essential list focused on what the person really needs to perform the role. Move useful-but-trainable experience into desirable criteria.
Usually worth prioritising
- Proven experience managing residential and/or commercial property portfolios.
- Strong written and verbal communication skills with a customer-focused approach.
- Practical knowledge of property maintenance processes and contractor management.
- Experience of rent administration, basic budgeting and financial record-keeping.
- Ability to travel between properties in the local area as required.
- Right to work in the UK.
Useful where relevant
- Formal property-related qualification or membership of a recognised professional body (for example IRPM, RICS or ARLA).
- Experience with property management or CRM software.
- Knowledge of relevant UK legislation such as Gas Safety, EPC, Legionella and HMO regulations.
- Experience managing both residential and commercial tenancies.
- Full UK driving licence.
- Customer-service or dispute-resolution training.
See our guide to what to include in a job advert before publishing.
How to write a Property Manager job advert
Small role-specific details can make the advert much easier for suitable candidates to assess.
Specify the portfolio
State whether the role covers residential, commercial or mixed portfolios and include typical property numbers or sizes to set realistic candidate expectations.
Be clear about on-call and travel
Explain any out-of-hours responsibilities, expected travel between sites and whether a company vehicle or mileage is provided.
List the compliance duties
Detail which statutory responsibilities the post-holder must manage (e.g. gas safety, electrical testing, HMO compliance) so applicants know the scope of liability.
Use measurable KPIs
Include key performance indicators such as occupancy targets, rent-collection rates or maintenance response times to attract results-focused candidates.
Property Manager salary considerations
Salary for Property Managers varies with the type and size of the portfolio, the balance of residential vs commercial properties, geographic location, the level of responsibility (e.g. asset management vs day-to-day administration), and the candidate’s experience and professional qualifications.
depending on experience
- Use a genuine range
- Separate variable pay
- Avoid “competitive” alone
- Match salary to seniority
What Property Manager candidates will want to know
Practical details can influence whether a suitable candidate applies, even when the title and salary are attractive.
What types of properties are in the portfolio?
Candidates want to know whether they will manage residential, commercial or mixed-use properties and the typical property size or complexity.
What is the size of the portfolio and expected workload?
State the number of units or sites and whether the role includes both lettings and property maintenance to help candidates assess fit.
Are out-of-hours or on-call duties required?
Clarify emergency cover expectations and any compensation or rota arrangements.
What level of budget and financial responsibility is included?
Candidates will want to know whether they authorise contractor spend, manage budgets or report directly on financial performance.
Which property-management systems or software are used?
State any property-management or accounting software experience you expect, or whether training will be provided.
Is travel between properties required and is a vehicle provided?
Be clear about mileage expectations, geographical spread and whether a company car or allowance is offered.
Where to post a Property Manager job
Property Manager roles attract candidates from estate agencies, facilities management and asset-management backgrounds. Advertise on national job boards for reach, specialist property and landlord forums for targeted exposure, and local channels or community groups if the role covers a tight geographic area. Use professional networks and industry groups when you need experienced managers with formal qualifications.
Related property & facilities job descriptions
Recruiting for a slightly different role? These templates may be a closer fit.
Property Manager job description FAQs
Do Property Managers need formal qualifications?
There is no single legal requirement for a qualification, but employers often prefer candidates with relevant professional memberships or certificates (for example IRPM, RICS or ARLA) depending on the portfolio type.
What checks should employers carry out?
Standard pre-employment checks include right-to-work, references and proof of identity. Additional checks such as financial probity, professional references or enhanced DBS may be appropriate depending on the role.
Should a Property Manager be responsible for repairs budgets?
Many Property Managers administer repair budgets and vet contractors, but the level of financial authorisation should be specified in the job description and aligned to the candidate’s experience.
How do I advertise to attract experienced Property Managers?
Be specific about portfolio type, size, key compliance responsibilities and KPIs. Highlight managerial responsibilities, available support teams and opportunities for professional development to attract senior candidates.
Is a driving licence required?
A driving licence is commonly requested when the role requires regular travel between properties. If travel is essential, state whether a licence, company vehicle or mileage reimbursement is provided.
Ready to publish your Property Manager vacancy?
Use this template to create a clear advert, then post to appropriate job boards and specialist property channels. If you need wider exposure, consider multi-board distribution or targeted professional networks to reach experienced candidates.
